Sick Leave

Procedure Memoranda
Reference VI-13, Short Term Leave

Regular part-time employees accrue sick leave at the accrual rate of 5.5 hours per month for those holding a .70 FTE position, up to a maximum of 605 hours. Accrual of sick leave does not increase with length of service.

Sick leave requests must be submitted through Kronos and approved by the employee's supervisor.

Accrued sick leave permits continuation of full pay during absence due to:

  • Disability caused by a medical condition of the employee;
  • The need to prevent exposure of co-workers and the public to contagious disease;
  • The need of the employee to obtain dental or medical care;
  • The illness or injury of a member of the employee's "immediate family" defined as father, mother, current spouse, dependent children, stepchildren, whether living in the employee’s home or elsewhere; and any relative living in the household of the employee; or
  • Adoption of a child when that child requires the personal care and presence of the employee.

A description of the Family and Medical Leave Act (FMLA) provisions, which may apply in some cases, is available in Human Resources. 

Upon retirement, an employee age 60 or older with a minimum total point score of 70 (employee’s age at retirement plus years of regular employment with the College), the College will payout a portion of his/her unused sick leave at the employee's hourly rate, according to the following chart:

Total Point Score at Time of Retirement Percentage of Payout

80 or more

25%

79

24%

78

23%

77

22%

76

21%

75

20%

74

19%

73

18%

72

17%

71

16%

70

15%

 

For example: An employee age 60 at the time of retirement with 12 years of regular employment would be paid 17% of their accrued, unused sick leave.

Upon the death of a current employee, 50 percent of the employee's unused sick leave will be paid to the employee's designated beneficiary.

HR contact Karla Stoltenberg, 531-622-2235.