MCC guarantees the following rights to eligible students pursuant to the Family Educational Rights and Privacy Act
- The right to inspect and review their education records within 45 days of the day the College receives a request for access.
Students should submit written requests to the Records office and identify the record(s) they wish to inspect. Staff makes arrangements for access and notifies students of the time and place where the records may be inspected. If the requested records are not maintained in the Records office, students are notified of the correct official to whom the request should be addressed.
- The right to request that the College amend an education record that they believe is inaccurate or misleading.
Students who wish to amend a record that they believe is inaccurate or misleading should write to the Records office that maintains the record in question, clearly identify the part of the record they believe is inaccurate or misleading and specify why they believe that it is inaccurate or misleading.
If, after thorough review, MCC denies the request to amend the record, the College notifies students of the decision and advises students of their rights to a hearing regarding the request for amendment. MCC provides students with additional information regarding the hearing when MCC sends out the hearing notification.
- The right to consent, or withhold consent, to disclosure of personally identifiable protected information contained in the student’s education records, except to the extent that FERPA authorizes or mandates disclosure without student consent.
One exception that permits disclosure without consent is disclosure to school officials with legitimate educational interests in the record. A school official is: a person employed by the College in an administrative, supervisory, academic or research or support staff position (including law enforcement unit personnel and health staff); a person or company with whom the College has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board of Trustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks.
A school official has a legitimate educational interest if the official needs to review an education record in order to fulfill his or her professional responsibilities.
Upon request, MCC may also disclose education records without consent to officials of another school in which a student seeks or intends to enroll.
- The right to file a complaint with the U.S. Department of Education concerning alleged failure by the College to comply with the requirements of FERPA. The name and address of the office that administers FERPA is:
Family Policy Compliance Office
U.S. Department of Education
400 Maryland Ave SW
Washington, DC 20202–5901